RCSC's introduction of PCS confirms that bringing about change in an organisation creates discomfort and apprehension, and evokes a lot of resistance.
Two articles on Bhutan Observer website about PCS elicited eight comments in a day or two. I can think of no other topic that has generated more debate than PCS over the past few years, be it on the streets of Thimphu, during lunch breaks in offices or on the public fora like the one on Kuenselonline.
Why has PCS, a system introduced to improve the efficacy of the civil service, drawn much scorn and derision from the civil servants? Was there anything RCSC could have done to mitigate the criticisms generated in engendering this change?
I leave the readers to contemplate these questions with the following pointers on change:
1. Culture - Every organisation should have a certain unique culture that everybody subscribes to. Whatever an organisation does is underpinned to its culture and an organisation without a culture is hollow is set to become dysfunctional. Any change should strengthen the organisation's culture so that the employees welcome the changes without any dissent. For instance if a culture of performance measurement and reporting already exists, then a system introduced to make it more objective would be welcomed.
2. Know and respect the psychological contract- Apart from the written contract, there is a psychological contract- an understanding of expectations - between the employer and the employee. Know what the employee expects and if the change threatens this psychological contract, ensure that this is properly communicated. A damaged psychological contract means loss of trust and respect in an organisation.
3. Transparency - The effects the change is likely to have on every employee must be communicated properly. Support must be provided by way of training and workshops. Every employee and worker must be readied for the change.
4. Implementation - This must be carried out flawlessly and transparently. Else the organisation will incur additional costs in delays, cause dissent among various parties and become inefficient.
Hence managing change is not an easy task. I earnestly hope that the pay commission gets the PCS right during the review and do not add their share of disgruntled civil servants as well.
"It is only the wisest and the stupidest that cannot change"
Confucius